THE WEDDING DIARIES: Ultimate Wedding Planning Checklist + Timelines

From excel spreadsheets, to venue visits, and wedding dresses to choosing my wedding invitations and stationery supplier with Atelier Rosemood, I have found the wedding planning journey incredibly stress-free.

I have taken the whole thing in my stride, and loved every moment. I have loved saving decor themes to Pinterest, ordering my wedding invitations with Atelier Rosemood, wedding dress shopping, and I have even enjoyed the guests list experience.

Make sure you read my engagement blog post from January to read all about the proposal, but also keep an eye on more posts like this one called THE WEDDING DIARIES, if you are engaged or getting married soon.

I will be documenting my entire journey throughout this mad process, from the engagement right up the honeymoon. And this blog post is all about timelines and checklists. I love myself a good checklist, and therefore I have been using this to keep organised. 

Check out my other blog post on choosing my wedding stationery with Atelier Rosemood, including my wedding invitations, save the dates and on the day stationery. 

atelier rosemood Wedding Planning Checklist

Ultimate Wedding Planning Checklist



The ring is on your finger and you are ready to get planning this wedding! With so many tasks to take care of and details to arrange, planning a wedding can seem overwhelming. But, if you give yourself enough time to plan and sort the tasks month by month with this ultimate wedding-planning checklist and wedding timeline, you’ll find pleasure and joy in planning your own wedding. 

The ideal engagement length, I believe is between 16-18 months, as it gives you more time and space to plan your wedding. I would also recommend this length of time simply due to venue availability. The venue we chose was fully booked within 16 months of the date we chose, and we grabbed their last availability in September.So if you’ve got a venue in mind, I would plan as far ahead of possible, and be aware it might not be available.

Top 10 things to do

  1. Book your venue
  2. Get your dress
  3. Choose your wedding stationery with Atelier Rosemood
  4. Arrange music / DJ
  5. Book your celebrant or church
  6. Stick to your budget
  7. Book your photographer and videographer
  8. Book hair and make up
  9. Agree on vows
  10. Arrange the florist


Who is Atelier Rosemood?

Out of everything on that list, the thing I most enjoyed doing was deciding on a theme, and then ordering our wedding stationery. Choosing your wedding stationery is a big step in the wedding planning process, whether its save the dates, wedding invitations, menu, name places and more.

With Atelier Rosemood, there are plenty of designs and formats to choose  and you can find wedding stationery that best matches your wedding vision and theme.

Atelier Rosemood can help you organise your wedding stationery from the beginning to the end, and will help you find a theme which best suits your venue. The French company Atelier Rosemood work with talented designers worldwide to bring fresh contemporary designs to engaged couples across the UK and across Europe.

They have an array of options, including, save the dates, wedding invitations and on-the-day stationery. 

Rosemood offer personalised samples of their wedding stationery so that you can get a feel for different designs, which is ideal for future brides and grooms who are yet to define their final wedding style or colour scheme. Colour or plain, sophisticated or unconventional, civil or religious, there are so many types of weddings these days and Atelier Rosemood have a variety of stationery to suit every style and budget.

The thing I enjoyed the most about working with Atelier Rosemood, was their friendly customer service team who are always more than happy to help you find the perfect wedding stationery for your big day!

Each member of the team puts their heart into perfecting each customers personalised stationery. Their “secret sauce” (and worst kept secret) is their full design review, which gives all customers the opportunity to take advantage of their proofreading service, and graphic designers who ensure that each photo looks its best and that each card is perfectly balanced.


Wedding Planning Timeline

18 months before

Start planning!
Save wedding dress photos on Pinterest
Start a favorites board on Pinterest of decor
Start venue search
Figure out your budget
Decide on city and season
Start your guest list
Create your wedding budget
Send engagement announcements

16 months before

Insure your ring
Narrow venue search
Estimate your guest count
Schedule venue tours
Book your reception venue
Create your wedding website
Make a beauty plan

15 months before

Block out rooms for guests
Create a weather “plan B”
Research photographers
Research caterers and book 
Choose your wedding party
Meet with photographers

14 months before

Plan how you’ll get guest photos
Meet with caterers
Order save-the-dates
Book your photographer
Research wedding invites and paper goods
Book in your engagement photos with photographer
Register for gifts with The Wedding Shop
Meet with invitation designers
Send your save-the-dates

13 months before

Save bridesmaid dress photos
Schedule your fittings
Decide on your headpiece and veil
Research florists
Save cake photos
Research bands and DJs

atelier rosemood Wedding Planning Checklist

12 months before

Meet with florists
Research cake bakers
Choose bridesmaid dresses
Meet with bands and DJs
Book your florist
Decide on your flowers
Decide on your ceremony decorations
Research videographers

11 months before

Meet with cake bakers
Book your cocktail hour musicians
Book your band or DJ
Save flower girl ideas
Meet with videographers
Send wedding invites

10 months before

List potential honeymoon options
Book your cake baker
Book your videographer
Research ceremony musicians
Buy your wedding dress
Research rehearsal dinner venues

9 months before

Book ceremony musicians
Schedule rehearsal dinner venue tours
Plan the day-after brunch
Meet with rental and lighting pros
Plan the welcome party
Order your invitations
Decide on a photo booth
Meet with cocktail hour musicians
Book rehearsal dinner venue

8 months before

Save hair and makeup photos
Order rentals for grooms party
Book honeymoon (flights and hotels)
Order photo booth

7 months before

Meet with hairstylists
Schedule bridal salon appointments
Buy or rent menswear
Decide on groom’s accessories
Meet with makeup artists
List out wedding ring options
Book all travel and transport
Have a hair trial

6 months before

Buy under-the-dress essentials
List your accessories
Enjoy your hen do!
List ceremony extras to buy
Decide on your bridal shower outfit
Order your wedding rings
Book transportation

4 months before

Arrange for guest shuttle or car hire
List gifts you need to buy
Buy shoes for your dress
Buy all ceremony extras
Make a honeymoon packing list
Decide on rehearsal dinner outfits

3 months before

Buy all your dress accessories
Finish bridal shower thank-yous
Decide how guests will share photos
Finalise ceremony readings

2 months before

Work on the seating chart
Work on your escort cards
Start your day-of timeline
Finalise your ceremony outline
Have a communication game plan
Finalize your day-of timeline
Buy your “something blue”
Finish your ceremony programs and other wedding stationery 
Buy or make a day-of emergency kit
Make nail and spa appointments

1 month before

Finish shopping for the honeymoon
Pack for the honeymoon
Prepare your toasts

3 weeks before

Decide on a perfume for the day
Share your day-of timeline
Confirm payments with vendors
Confirm details with wedding party

2 weeks before

Finish the seating chart
Get your marriage license

atelier rosemood Wedding Planning Checklist

Week of the wedding

  • Refresh your hair color
  • Get your eyebrows done
  • Manicure/pedicure
  • Get a massage
  • Final dress fitting 
  • Pack your bags and passport for the honeymoon 
  • Clean your ring 
  • Chase any RSVP stragglers and deliver the final head count
  • Practice your vows out loud
  • Write your partner a note


Night Before the Wedding

The big day is finally here!

  • Eat a healthy meal
  • Pack a clutch or small bag of personal items
  • Drink water
  • Get a good night’s sleep
  • Put any boxes, suitcases, bags, and survival kits to bring to the ceremony or reception in the car (you’ll thank us tomorrow)


Day of the Wedding

  • Wake up with your mother, friend or partner
  • Have a nutritious breakfast
  • Drink water
  • Take your dress and veil out of the bag
  • Steam your dress if needed
  • Lay out all the items 
  • Exchange notes with your partner
  • Say thank you to everyone around you
  • Be present! 


atelier rosemood Wedding Planning Checklist

1 month after

Review your wedding vendors
Have your dress preserved
Finish thank-you cards
Order your photo album



Elements of Wedding Stationery

Once the design has been agreed and numbers priced, you should consider when to order and what to order, to keep the cost at a minimum and also so that any other items you order can be created using the same theme. This is where Atelier Rosemood are great, as you can choose a theme and then they pull together a full package including everything mentioned below.

  • Save The Dates
  • Wedding Invitations
  • Menu
  • RSVP cards
  • Order of service
  • Name places
  • Table numbers
  • Seating plan
  • Thank you Notes
  • Stickers
  • Cutlery Wraps

Budget for your wedding


  • Reception Venue & Rentals
  • Photographer
  • Food & Service
  • Reception Decorations & Centerpieces
  • Reception Music
  • Cake
  • Videographer
  • The Gown & Alterations
  • Ceremony Musicians
  • Rehearsal Dinner Venue
  • Honeymoon
  • Hair Styling
  • Dress preservation


  • Bride/Groom Hotel Room(s)
  • Save-the-Dates
  • Headpiece & Veil
  • Bride’s Bouquet
  • Bridesmaid Bouquets
  • Flower Girl Flowers
  • Ceremony Decorations
  • On the day stationery from Atelier Rosemood
  • Save the Dates
  • Photo Booth
  • Groom’s Tux or Suit
  • Wedding invitations from Atelier Rosemood
  • Groom’s Accessories
  • Bridal Makeup
  • Reception Extras
  • Your Ring
  • Save the dates from Atelier Rosemood
  • Shoes
  • Bride’s Accessories
  • Pampering
  • Decorations
  • Honeymoon Extras
  • Tip Money for Vendors
  • Thank-You Cards from Atelier Rosemood
  • Additional Prints & Videos

atelier rosemood Wedding Planning Checklist

*This blog post is in collaboration with Atelier Rosemood. 

You can also find me on social media: FacebookTwitter, YouTube and Instagram.


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Thank you for reading and as always happy adventuring! 

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Sophie X

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    02/10/2020 at 09:58

    I’m going to use this. Fantastic.